Family Land Records Checklist

A one-page sheet to print and fill in with your parents and elders.

Use this checklist with your family to see what is already in place and what still needs attention. For each item, tick one box and add a short note.

Completing this checklist does not establish ownership or complete registration.

Decisions remain with the family members who have authority over the land.

Family Land Records Checklist: tick Done, Outstanding or Unknown for each item and add a note
Item	Done	Outstanding	Unknown	Notes
1. Family historyHow the family came to hold the land, and elders' accounts, written down or recorded with permission.	Done	Outstanding	Unknown	Notes
2. Existing documents and safe storageDocuments listed, originals kept safely, copies or photos made with permission.	Done	Outstanding	Unknown	Notes
3. Survey and site plan statusWhether the land has been surveyed by a licensed surveyor and has a site plan.	Done	Outstanding	Unknown	Notes
4. Registration records and statusRoute checked; receipts, reference numbers and current status recorded.	Done	Outstanding	Unknown	Notes
5. Land use, agreements and paymentsWho uses which part and on what terms; agreements and payments recorded.	Done	Outstanding	Unknown	Notes
6. Digital backups and authorised accessDigital copies backed up in two places; access agreed by the family.	Done	Outstanding	Unknown	Notes
7. Ongoing updates and record keepingSomeone agreed to keep the family land file up to date.	Done	Outstanding	Unknown	Notes

Next action:

Who will do it:

Family review date:

Keep the completed sheet with your family's records, not online.